VI.11. Duties of Voting Board Members
VI.11.a. PRESIDENT – It shall be the duty of the President to preside at all meetings of the Society and of the Board, and to see that the by-laws are enforced; to call such meetings as are herein provided to be called by the President; to have general supervision over all the affairs of the Society, and at the Society meetings to make a report. The President shall sign all written contracts and obligations, unless otherwise provided by special vote of the Board, and no contract shall be valid and binding upon the Society unless so signed. The President will be one of the authorized signers for disbursement of Society funds; the President’s signature must be accompanied by that of another authorized Board member. If the President is unable to attend any meeting of the Board, the President must inform the Vice President and supply the Vice President with a President’s report and agenda.
VI.11.b. VICE PRESIDENT- The Vice President will work closely with and assist the President in carrying out all the President’s duties and assist in organizing meetings and setting up future events. The Vice President will act for the President in the President’s absence or at the President’s request, and step into that office in case the President’s position becomes vacant. The Vice President will be one of the authorized signers for disbursement of Society funds; the Vice President’s signature must be accompanied by that of another authorized Board member. If a Vice President is unable to attend any Board meeting, the Vice President must inform the President and supply the President with a Vice President’s report.
VI.11.c. TREASURER – The duty of the Treasurer is to receive all moneys belonging to the Society, to keep an accurate record of all income and disbursements, and to report in writing of such at each Board meeting. A public record of the Treasurer’s Report will be available to members upon request and within 7 business days. The Treasurer will be one of the authorized signers for disbursement of Society funds; the Treasurer’s signature must be accompanied by that of another authorized Board member. The treasurer can redact confidential information from the report but must still account for the funds. The Auditor(s) as approved by the Board shall audit accounts for the preceding fiscal year. If the Treasurer is unable to attend any Board meeting, the Treasurer must inform the President and supply the President with a Treasurer’s report.
VI.11.d. SECRETARY – The duty of the Secretary is to keep and maintain a true record of all meetings of the Board (minutes), and of the Society meetings as required. The secretary will send a copy of the minutes to all absent officers and delegates for each meeting. A public record of minutes and newsletters shall be kept online and posted for the general membership within seven (7) days of any Board meting. If the Secretary is unable to attend any Board or Society Meeting, the Secretary must inform the President and is responsible for finding a substitute Secretary. When authorized by the Board, the Secretary will assist in obtaining and filing any legal or organizational form, contract or letter necessary for the operation of the Society. The Secretary will coordinate with the Webmaster to include minutes in the appropriate forum online and Internet communications to Society members.
VI.11.e. Ex-Officio- The immediate Past President or other former Board member as appointed, shall be an ex-officio member of the Board and shall assist the President in the administration of the Society. Others duties shall be as established by the Board.
VI.11.f. MEMBERS-AT-LARGE – The duty of the Members-At-Large is to assist the other board members in fulfillment of their duties as needed or serve as a replacement for vacancies or temporary absences in the four named board positions. Members-At-Large are also responsible for representing the interests of the member population during board discussions and voting decisions and also will be required to fill one of the appointed positions which follow..
VI.12.a. OTHER POSITIONS – The Board members may appoint such positions or committees with such duties as they see fit, and may delegate to such any of their powers with exception of Board voting rights. Signature authority for funds may be designated to a bookkeeper upon approval from the entire board.
VI.12.b. OTHER DUTIES – All Board members are expected to respond to voting polls which occur in the SDMAS Staff section on a regular basis as well as maintain contact to the board through responses to Board inquiries.
VI.11. Duties of Voting Board Members